Document management software enables organizations to organize, collect and store files in any format. Its advanced features allow for an efficient workflow and decrease the manual data entry task. They also automate business processes. It also helps to reduce inconsistent data, communication mishaps, and unproductive delays while allowing teams to collaborate with confidence.
Documents can be tagged in order to help users sort information and locate it quickly, regardless if they’re scanned in or obtained electronically. This feature streamlines the lifecycle of a document by utilizing workflows that guide it through predetermined steps.
In the modern world, where employees frequently work on projects outside of the office, whether it’s for a meeting with a client or a project launch, or a conference calls, document management systems provide an integrated repository that makes it easy to access and share files from any location. It also eliminates the need to search for files across multiple devices and apps or cloud-based platforms. This is a huge time-waster that can result in wasted opportunities and increased frustration.
Many document management platforms offer mobile applications that allow team members working from remote locations to capture information, which is then synced to the central repository once internet connectivity has been restored. The streamlining of workflows with a secure interface, as well as an intuitive user interface could help to boost productivity. For instance, the file-sharing platform Hightail provides free accounts as well as affordable plans that are ideal for businesses that are creative and rely on large video or image files. It also supports offline mode, meaning that team members can continue working even without internet access and upload changes once they return to their office.